Libraries are the Nexus of Equal Opportunity.
The South Sudan Library Foundation believes that a library is a space where: parents can safely leave their children; the bullied can go for sanctuary; the homeless for shelter; the addicts for substance-free refuge; the unemployed for job assistance; the impoverished for marketable skill set development; and for the immigrants—a place to learn a new language—to help adjust to their new home. We believe that the library is the greatest gift—to those willing to seek it—to learn from.
Kevin T. Lenahan
THE REPUBLIC OF SOUTH SUDAN
THE CONSTITUTION OF
South Sudan Library Foundation
South Sudan Library Foundation: is a National non-governmental, non-political, voluntary and non-for-profit organization. The South Sudan Library Foundation (hereinafter called the “Foundation” or “Organization”) is registered with the Relief and South Sudan Rehabilitation Commission (SSRRC) under certificate no. 2031 as Non-Governmental Organization (NGO) with aims and objectives of the promotion of social welfare and charity through mobilization of private resources regardless of whether these resources were internally or externally raised. It works according to the principles and objectives laid down in this constitution.
Art. One: Name, Head Office and Commencement
(1) The Organization shall be named as: South Sudan Library Foundation
(2) The Head Office shall be located in Juba and may have branches inside or outside South Sudan.
(3) This constitution shall commence after the registration of the organization in Ministry of Justice.
Art. Two: Principles
South Sudan Library Foundation Shall work according to the following principles:
a- Non - discrimination on the grounds of race, ethnic group, political affiliation, religious beliefs, disability or gender.
b- Impartiality in selection and designation of project areas with special consideration to areas of greatest humanitarian needs.
c- Accountability to donor community, beneficiaries and relevant authorities for all services delivered in the field.
d- Building of local capacity with the view of an ultimate independence from international NGOs control.
e- Sustainability of NGO intervention shall create self-reliant local communities.
f-Projects for relief and humanitarian service delivery shall be implemented through NGOs whose goals are consistent with public policies and interest of the beneficiaries.
g-At all stages of project implementation, local community interest to service delivery shall be taken into account through a participatory approach.
h-Cooperation with NGOs shall be to better the community, based on the principle of NGOs non-interference in the affairs of South Sudan.
Art. Three: Objectives
South Sudan Library FoundationShall work for the achievement of the following objectives:
a-To foster, promote and increase access to higher education;
b-To solicit, collect and otherwise raise money and to expand such funds in furtherance of the goals and activities of the Foundation and in accordance with any stipulations required by such funding organizations;
c-To foster community involvement through public education programs;
d-To improve English literacy within South Sudan;
e- To collaborate with SRRC or any other similar organization that may be established for that purpose in rehabilitation of socio-economic infrastructure destroyed by war or nature;
f- To determine prioritiesfor relief, repatriation, resettlement and rehabilitation in consultation and in coordination with the SRRC, as well as relevant civil authorities;
g-To promote the participation and cooperation of local communities on livelihood recovery and development;
h-To empower community socially, economically, spiritually and materially through programs and activities that alleviate poverty, improve literacy; improve health care and support for orphans and vulnerable children;
i-To help communitiesidentify their strengths, resources, assets as well as their potentials and suggest ways in which they can be allocated and/or developed to benefit them all.
Art. Four: - Membership
1. Conditions for membership:
a- The applicant may be a South Sudanese and seconded by the executive committee.
b- He/she should be over 18 years of age.
c- He/she should be of sound mind.
d- He/she is not required to report personal finances, so long as he/she does not collect income for personal benefit.
2.Rights and Duties
a-Right of expression and election.
b-Respect of the constitution of the Organization.
c-Right of disclosing the Organization’s documents to be acquainted with its activities.
d-Attend the meetings, execute and respect the decisions of the Organization.
Art. Five- the Organs of the Organization
(1) The General assembly
a-The General assembly is the highest body in the organization, and is composed of all the members registered in the organization.
b-The General assembly shall convene a general meeting once a year on 10thFebruary if postponed for not more than two weeks; and can meet as an extra ordinary meeting on call by the Chairperson or by two thirds of the members of the general assembly.
c-The meeting shall be presided by the at least one Co-Chairperson. In the absence of both, the attendees shall appoint one of them to preside that meeting.
d-The quorum of the meeting shall be (50+1) or any number in case of the postponed meeting.
e-The General assembly shall discuss the yearly report and approve the annual budget.
f-The General assembly shall have the authority over all the aspects of the organization.
(2) Executive committee
a-The Executive Committee is composed of (4 )members elected by the general assembly and shall represent it in its absence.
b-The Executive Committee shall convene its meetings three times in a year and can meet as an extraordinary meeting on call by the Chairperson or by two-thirds of its members.
c-The meeting shall be presided by the president or the Co-Chairperson in his absence. In the absence of both the attendance shall appoint one of them to preside that meeting.
d-The quorum of the meeting shall be (50+1) or any number in the postponed meeting.
e-The Executive Board shall discuss the reports of its offices.
f-The Executive Board shall have the authority over all its members.
g- The Executive Board shall make programmers, reports, projects and the budget, and present it to the general assembly for approval.
Art. Six: The Finance
a-Voluntary contributions paid by the members.
b-Revenues of the projects that it may establish for fund raising.
c-Donations from other institutions inside or outside the country.
d-Contributions from people in good faith.
(2)The organization’s funds are to be kept in the bank and to be withdrawn by any two of four signatories: - Chairperson, Deputy Chairperson, General Secretary, and/or the Treasurer.
(3)The organization’s funds are to be audited yearly; a report of which is to be presented to the general assembly for approval.
(4)The organization’s funds are to be used only in the limits of objectives of the organization and on financial bases and accountabilities.
Art. Seven: - Elections
(1)The Elections shall be conducted through direct voting.
(2)The first meeting before the election will be presided by the oldest member.
Art. Eight: - Amendment of the constitution and the Dissolution of the Organization
(1)The constitution shall be amended by two thirds of the members of the organization.
(2)The Dissolution of the organization shall be decided by two thirds of the members of the organization.
(3)The future of the properties of the Organization shall be decided by attendants who decided the dissolution of the Organization in accordance with the laws of South Sudan (South Sudan NGO Act of 2016, paragraph 32); or to be given to any organization of the similar objectives or to SRRC.
James Sabino Ajawin
Advocate and Commissioner for Oaths